Which term refers to checking a report to ensure that all words are spelled correctly, punctuation is used accurately, appropriate words are capitalized, and proper grammar is used?

• A. Probable cause
• B. Probation
• C. Proofreading
• D. Professionalism

Answer: (C)

Proofreading is the act of checking a document for spelling, punctuation, capitalization, and grammar to ensure clarity and accuracy before it’s finalized. This final pass focuses on surface-level errors and how the text reads, making sure every word is correct and properly used so the report is professional and credible. The other terms describe things unrelated to editing text: one is a legal term tied to the justification for an arrest, another is a sentence in the criminal justice system about a supervised period, and the last refers to conduct and professionalism rather than the technical review of written language. In practice, proofreading is essential for official reports to prevent miscommunication and maintain trust.